Minutes of the APSSM EXCO Meeting

Friday 18^th November 16:00, The Splendor Hotel - Kaoshiung, Taiwan.

Attendees:      Nam Cheol Park (NCP) – Meeting Chair

                           Carolyn Earle   (CE) – Minute taker

                           Doddy Soebadi (DS)

                           Tai Young Ahn (TYA)

                           Mikio Namiki (MN)

                           Kavirach Tantiwongse (KT)

                           T R Murali (TRM)

                           P Ganesan Adaikan (GA)

                           Srilatha Balasubramanian (SB)

                           Koichi Nagao (KN)

                           Zhong Chen Xin (ZCX)

                           Sudhakar Krishnamurti (SK)

                           Jong Kwan Park (JKP)

                           Kwangsung Park (KP)

                           Bang-Ping Jiann (BPJ)

                           Akira Tsujimura (AT)

                           Yasushi Miyagawa (YM)

                           Nansalmaa Naidan (NN)

                           Kew-Kim Chew (KKC)

                           Arif Adimoelja (AA)

                           Bjahjo Djojo Tanajo (BDT)

                           Johannes Soedjono (JS)

                           T. Kamaraj (Observer From India)

   Eitetsu Koh (Observer From Japan)

Apologies:       Hui-Meng Tan (HMT)

The meeting opened at 16:00 and was chaired by NCP who firstly thanked BPJ for the excellent meeting currently being held in Kaohsiung. NCP handed over to DS for his welcome and thanks to all the EXCO committee especially NCP, SB, GA and BPJ and wished everyone well for the coming years. He added that he hoped that there would be an increase in membership now with the joint meetings being planned with APSSAM.

NCP reported on the activities of the society since the last EXCO meeting. All attendees had a copy of the societies report prepared by NCP.

Membership:               Currently at 283, breakdown as per handout.

Academic Activities :         ZCX tabled his report on the China-Japan-Korea Andrologist Symposium (CJKA2011) in Nanjing, China, May 6-9, 2011 and reported it was an excellent meeting.

                                                Shigeo Horie’s report on the 6^th JAPAN-ASEAN Conference on Men’s Health and Aging was tabled. He did not attend the EXCO.

                                                NCP spoke to his report on the 6^th Congress of the Asia Pacific Society for the Study of the Aging Male, Busan, Korea, Sept 1 – 9, 2011. He highlighted the  contribution of many members to this meeting and thanked them.

Website:                                Further to his report NCP advised that there had been 55,457 visitors to the website this year giving a daily average of 40 visitors.

Financial Reports:              NCP tabled financial reports from 2007-2011. NCP focused on the 2011 report as previous reports had been tabled at previous meetings. He stated that no financial support had been received from ISSM over the past 2 years. As the new President-Elect of ISSM Associate Professor Chris McMahon is from the Asian region NCP hoped that there would be a strong voice in ISSM for some more financial support for APSSM.

                                                     Income (2011 ) - $169,551.94 USD

                                                     Expenditure (2011 ) - $109,602.66 USD

                                                     Balance in hand - $59,949.28 USD ( Presently on Nov. 9, 2011)

                                                     Currently 60 people have registered for ISSM/APSSM

membership for 2012. These Balanced funds will be transferred to the  official account of Bangkok office operated by new Secretary/General of APSSM before the end of 2011.

Council Members :             MN presented his report on the nominations for EXCO positions for the following 2 years.

                                                Immediate Past President Doddy Soebadi

                                                President                             Ahn Tai Young

                                                President Elect                    Mikio Namiki

                                                Secretary General               Kavirach Tantiwongse

                                                These nominations were closed as there were no further nominations from the floor. All agreed to these nominations which would still need to be ratified at the APSSM AGM on Saturday November 19^th, 2011.

                                                KKC on behalf of the members thanked the outgoing President, Secretary/General and Deputy Secretary/General for their work over the past years.

                                                GA suggested that NCP remain a member at large given his term as Secretary/General had ended. NCP suggested that DS be given honorary membership of the society.

ACTION REQUIRED :           These proposals would be looked at by the new President ( TYA ).

Voting Members:                NCP advised the EXCO that China, Japan and Korea have a large membership ( over 40 ) and he proposed that each of these countries have 3 members on EXCO ( compared with 2, except for Vietnam, Mongolia, Uzbekistan and Hong Kong who have 1 member ). This was agreed by EXCO

ACTION REQUIRED :           The additional members from the 3 countries are :-

                                                China – Yuan Jiu-Hong

                                                Korea – Sung Won Lee

                                                Japan – Masato Fujisawa

                                                Changes in EXCO were also advised by NCP.

                                                AUSTRALIA – As KKC is an honorary member, a new Australia member needs to be voted on.

ACTION REQUIRED:            CE to get nominations for a new Australian member

                                                HONG KONG – Mark Siu-King has replaced Po-chor Tam

                                                KOREA – Kwangsang Park has replaced Je-Jong Kim

                                                INDIA – has 3 members wishing to be on the EXCO

ACTION REQUIRED:            India to submit the names of 2 members for the EXCO positions.

                                                GA suggested having 3 members from India on EXCO as long as they promise to increase membership. NCP stated that they only have 8 members and that does not entitle them to more on EXCO. DS stated that the official Indian society needs to name the 2 EXCO members. SK stated that the society is Agassi which currently SK and TRM are members, but SK will advise EXCO of the two Indian members names.

                                                SB suggested that one Indian member could serve on a sub-committee.

ACTION REQUIRED:            This proposal would be looked at by the new President ( TYA ).

                                                NN stated that the income was low in Mongolia and asked that the category for membership be changed from B to C. NCP mentioned that these categories are in line with the world bank and would remain.

Next APSSM Meeting:         NCP stated the next meeting would be held in Kanazawa in 2013 with NM as the chairperson. NM spoke about the meeting and expressed his gratitude on the choosing of Kanazawa. A video tape of the conference city will be shown at the gala dinner.

County Society Letters:     NCP tabled the letter announcing the replacement of the Hong Kong delegate as per the EXCO council members minuted previously.

                                                GA spoke to the document regarding the Society for the Study of Andrology and Sexology, Singapore (SSASS). It was all agreed that this become the representative society for Singapore.

NCP then handed out appreciation gifts to DS and CE and asked TYA to speak to the EXCO. TYA thanked the EXCO for their support and mentioned that he had been involved in the society since 1991 and would do his best to carry on the best tradition. His philosophy is harmonization and co-operation and he also aims to recruit new members in developing countries as well as younger members.

NCP stated that as his 4 year term as Secretary/General finishes at this meeting he will arrange for all paperwork  and financials to be transferred to KT at the end of 2011. He then closed the meeting with a special thank you to all EXCO members for their support in 2011.

Other Business :                          AA advised EXCO about AOFS(Asia-Oceania Ferderation for Sexology) and asked that APSSM members consider attending this meeting in Matsue on coming  Aug. 2~5, 2012, Japan.

                                                 GA stated as Honorary President of APSSM he wished recorded a deep appreciation to NCP for his past 4 years work as Secretary/General. This was whole heartedly agreed by all in attendance.

There being no further business the meeting closed at 16:45.

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